THE REGISTRAR GENERAL’S DEPARTMENT
NOTICE
***** EFFECTIVE IMMEDIATELY *****
Deeds or documents that fail to comply with the following requirements
will NOT be accepted or recorded.
1) | Certified cheques only.
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2) | The order of the documents forming a part of each deed should begin with the actual instrument (indenture of conveyance, indenture of mortgage, declarations, etc) followed by any exhibits or plans referred to therein, the witness affidavits, other affidavits and the backing sheet.
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3) | All pages (including by way of example witness affidavits, plans, architectural certificate, backing sheet, apostilles etc) forming a part of any deed or document submitted for recording must be numbered in sequential order. The numbering may appear on the front of the page or in pencil in the upper right hand corner on the back of each page.
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4) | Please ensure that there are no eyelets or ribbons affixed to the deed or document.
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5) | Please ensure that there are very few staples attached.
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6) | Stamp Duty must be paid in full.
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7) | All plans and other exhibits attached to any deed or document must be no larger than 11x 17.
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8) | All Satisfactions of Mortgage must be accompanied by the Registrar General’s Satisfaction Page, which should be completed and attached to each Satisfaction of Mortgage. Click here to download the Satisfaction Page from this website.
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9) | The attached Instrument Data Form. Each submitting person or firm is responsible for ensuring that the Instrument Data Form is fully and accurately completed and attached to each deed or document submitted for recording. Click here to download the Instrument Data Form from this website.
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10) | A pre-formatted Backing Sheet has been introduced and is to be used. Click here to download the Backing Sheet from this website.
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These procedures may be amended during the beta testing period and prior to the full roll out of the automated system in 1 January 2006.
In the meantime, it is incumbent upon the persons/firms submitting deeds and other documents to ensure that the deeds and documents are in legal order and statutorily ready for recording as the Registrar General accepts no responsibility for the accuracy of recorded documents beyond the requirements mandated by statute.
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